What are position/job descriptions?

As an Employer you are legally obligated to provide your Employees with clear and accurate details of their position.

• Position descriptions; also known as PDs, are statements setting out the type of work the position entails based upon the information obtained from the task analysis and the qualifications and experience needed to carry out the job effectively.
• Position Descriptions are not static documents and must be changed when job requirements change. These descriptions are best to be reviewed during each hiring campaign.
• Employees are expected to meet the standards specified in their job descriptions. It is important they fully understand their job description and your expectations before commencing in the position.
• Properly prepared and used job descriptions are effective to ensure there is clarity about the positions functions, and promotes effective communication regarding relationships, expectations and is a platform for performance results.

Purpose of a Position/Job

The purpose of a Job Description is to establish and clarify:

• The specific tasks and functions that are expected to be performed;
• How these tasks and functions are to be performed;
• The objectives in performing these tasks and functions;
• The level of authority the position has within the organization;
• It requires the new Employee to think about the real needs of the position;
• Helps to ensure the position is really necessary;
• Simplifies the preparation of accurate advertisements;
• Provides a useful guide to the successful applicant, any supervisor as to what is the expected performance in the job;
• Makes it easier for you to determine training needs;
• Reduces possible misunderstandings between you and your Employee(s).